Procurement Engineer

Job Purpose

To manage and execute procurement activities for materials, equipment, and services, ensuring that project requirements are met in accordance with approved technical specifications, budgets, project schedules, and company procurement policies and procedures, particularly within the utilities sector.

Key Responsibilities

• Review purchase requests submitted by departments and project teams to ensure they meet actual requirements.
• Prepare and issue Requests for Quotation (RFQs) to approved suppliers.
• Analyze and compare technical and commercial quotations to ensure compliance with required specifications.
• Negotiate with suppliers to obtain competitive prices, favorable payment terms, and appropriate delivery schedules.
• Identify new suppliers and evaluate existing suppliers based on quality, pricing, reliability, and delivery performance.
• Prepare and issue Purchase Orders (POs) and follow up on approvals in accordance with the company's authorization procedures.
• Monitor delivery schedules and coordinate with suppliers, warehouses, and project teams to ensure timely delivery.
• Review technical specifications and required quantities in coordination with engineering and technical departments.
• Ensure that supplied materials and equipment comply with approved specifications and applicable quality standards.
• Monitor procurement contracts, warranties, payment terms, and delivery conditions in coordination with relevant departments.
• Prepare periodic procurement reports covering costs, purchase orders, delivery status, and supplier performance.
• Resolve procurement issues related to delays, shortages, and non-conforming materials in coordination with suppliers and relevant departments.
• Ensure compliance with company procurement policies, quality requirements, and occupational health and safety standards.
• Coordinate the procurement of materials, equipment, and services related to utilities projects, including water, wastewater, electricity, power distribution, and infrastructure systems, as applicable.
• Source and evaluate suppliers specializing in utility equipment, materials, and infrastructure components.

Educational Qualifications

• Bachelor's degree in Engineering, preferably Industrial, Mechanical, Electrical, or Civil Engineering, depending on the company's business activities.
• Additional training or certification in procurement and supply chain management is an advantage.

Experience Requirements

• 3 to 5 years of relevant experience in procurement and supply activities, with proven experience in the utilities sector.
• Experience in procurement for utilities, infrastructure, or related engineering projects, preferably involving water, wastewater, electricity, power distribution, or other utility systems.
• Experience in quotation analysis, supplier negotiations, and purchase order management.
• Good knowledge of technical specifications for materials and equipment used in utilities projects.
• Experience in supplier evaluation, cost analysis, and delivery follow-up.
• Familiarity with Enterprise Resource Planning (ERP) systems and procurement management software is preferred.

Skills and Competencies

• Strong negotiation and communication skills.
• Analytical skills and effective decision-making abilities.
• Good planning, organizational, and time management skills.
• Ability to work under pressure and meet deadlines.
• Proficiency in Microsoft Office, particularly Excel.
• Good command of English for supplier communication and reviewing technical documents and quotations.
• High attention to detail when reviewing prices, quantities, and technical specifications.
• Knowledge of procurement practices and supplier markets relevant to the utilities sector.
• Ability to coordinate effectively with engineering teams, project managers, suppliers, and other stakeholders.

Key Performance Indicators (KPIs)

• On-time delivery rate.
• Cost savings achieved through procurement activities.
• Compliance rate of delivered materials with approved specifications.
• Average procurement cycle time.
• Supplier performance and internal stakeholder satisfaction.
• Compliance with approved procurement budgets and procedures.

Working Relationships

Internal Stakeholders:

• Project Management
• Engineering Department
• Finance Department
• Warehouse and Inventory
• Quality Department
• Operations Department

External Stakeholders:

• Suppliers
• Manufacturers
• Vendors and Distributors
• Service Providers
• Utilities Equipment and Material Suppliers